Accounts Receivables

Get Paid Faster with Professional AR Management

At Finely Balanced Financial Solutions, we help you maintain healthy cash flow by ensuring your customers pay promptly and your accounts receivable stays current. Our comprehensive AR services reduce collection times, minimize bad debts, and free you to focus on serving customers rather than chasing payments.

What Is Accounts Receivable Management?

Accounts receivable (AR) represent money owed to your business by customers for goods or services delivered on credit. Effective AR management involves invoicing promptly, tracking outstanding balances, following up on overdue payments, and maintaining positive customer relationships while ensuring you get paid.

Why Professional AR Management Matters

Cash flow is the lifeblood of your business. When customers do not pay on time, you face:

• Inability to cover payroll, rent, and operating expenses

• Missed opportunities due to lack of available capital

• Increased borrowing costs to bridge cash gaps

• Stress and distraction from core business activities

• Potential write-offs of uncollectable debts

Professional AR management keeps cash flowing in consistently, predictably, and on time.

Our Comprehensive Accounts Receivable Services

Invoice Preparation and Delivery

• Professional invoice creation with all necessary details

• Accurate calculation of amounts due, including taxes and discounts

• Customized invoice templates that reflect your brand

• Timely delivery via email, mail, or customer portal

• Multiple format options (PDF, printed, or online payment links)

Payment Terms Management

• Setup of appropriate payment terms for each customer

• Application of early payment discounts when offered

• Configuration of late payment fees and policies

• Clear communication of payment expectations

Payment Receipt and Processing

• Recording of all customer payments in your accounting system

• Proper application of payments to outstanding invoices

• Processing credit card, ACH, check, and cash payments

• Handling of partial payments and payment plans

• Management of customer credits and refunds

Accounts Receivable Tracking

• Real-time monitoring of all outstanding customer balances

• Organization of receivables by customer, age, and amount

• Identification of overdue accounts requiring follow-up

• Tracking of payment trends and customer payment behavior

Collection Follow-Up

• Systematic follow-up on overdue accounts at predetermined intervals

• Professional, courteous communication that preserves customer relationships

• Email reminders, phone calls, and written correspondence as appropriate

• Escalation protocols for seriously delinquent accounts

• Documentation of all collection efforts

Aging Reports and Analysis

• Regular AR aging reports showing balances by time period (current, 30, 60, 90+ days)

• Analysis of collection trends and problem accounts

• Identification of customers with chronic late payment issues

• Recommendations for credit policy adjustments

Customer Account Management

• Maintenance of complete customer records and contact information

• Tracking of credit limits and payment history

• Management of customer payment arrangements

• Resolution of billing disputes and discrepancies

• Communication with customers about account status

Cash Flow Forecasting

• Projection of expected cash receipts based on outstanding invoices

• Analysis of collection timing to predict cash availability

• Identification of potential cash flow gaps

• Recommendations for managing receivables to optimize cash flow

Credit Policy Development

• Assessment of current credit policies and practices

• Recommendations for credit terms, limits, and approval processes

• Development of collection procedures and escalation protocols

• Creation of customer onboarding and credit application processes

Dispute Resolution

• Investigation of customer billing disputes

• Verification of services delivered or products shipped

• Coordination with your team to resolve issues

• Adjustment of invoices when appropriate

• Documentation of resolutions for future reference

Bad Debt Management

• Identification of accounts unlikely to be collected

• Recommendations for write-offs when appropriate

• Proper accounting treatment of uncollectible accounts

• Referral to collection agencies or legal counsel when necessary

The Benefits of Professional AR Management

Faster Payment Collection Systematic invoicing and follow-up dramatically reduce the time between delivering value and receiving payment.

Improved Cash Flow Consistent, predictable cash receipts make it easier to manage expenses, invest in growth, and avoid cash crunches.

Reduced Bad Debts Early intervention and persistent follow-up increase the likelihood of collecting overdue balances before they become uncollectable.

Time Savings Free yourself from the uncomfortable and time-consuming task of chasing customer payments.

Better Customer Relationships Professional, courteous collection efforts maintain positive relationships while still getting you paid.

Clear Financial Visibility Aging reports and AR analysis help you understand your true financial position and make informed decisions.

Credit Risk Management Monitoring payment patterns helps identify risky customers before extending additional credit.

Increased Profitability Getting paid faster means you can reinvest in your business sooner and reduce financing costs.

Professional Image Prompt, accurate invoicing demonstrates professionalism and encourages timely payment.

Our Accounts Receivable Process

1. Invoice Generation As soon as you notify us of completed work or delivered products, we generate and send professional invoices to your customers.

2. Payment Monitoring We track all outstanding invoices and monitor payment due dates daily.

3. Payment Processing When payments arrive, we record them immediately and apply them to the correct customer accounts.

4. Follow-Up Schedule Overdue accounts receive systematic follow-up based on your preferred timeline:

• Friendly reminder shortly after due date

• Firmer follow-up at 30 days past due

• Escalated communication at 60+ days past due

5. Regular Reporting You receive regular AR aging reports and analysis showing collection status and any accounts requiring attention.

6. Issue Resolution We work with you to resolve disputes, adjust invoices when necessary, and maintain positive customer relationships.

7. Strategic Recommendations We provide insights on credit policies, problem accounts, and opportunities to improve collection results.

Key Metrics We Monitor

Days Sales Outstanding (DSO) The average number of days it takes to collect payment after a sale; lower is better.

Collection Effectiveness Index (CEI) A measure of how effectively you are collecting receivables; higher percentages indicate better performance.

Aging Distribution The percentage of receivables in each aging bucket; more in "current" is healthier.

Bad Debt Ratio The percentage of receivables that become uncollectible; lower indicates better credit and collection practices.

Who Benefits from AR Management Services?

• Service-based businesses with multiple clients and recurring invoices

• B2B companies that extend credit terms to customers

• Growing businesses struggling to keep up with invoices and collections

• Companies experiencing cash flow problems due to slow-paying customers

• Businesses with high accounts receivable balances or aged receivables

• Entrepreneurs who dislike the discomfort of asking for payment

• Any business that wants to get paid faster and more consistently

Turn Your Receivables Into Cash Flow

Your accounts receivable represents earned revenue that belongs to you, do not let it sit uncollected. Finely Balanced Financial Solutions provides the professional AR management you need to get paid promptly, maintain healthy cash flow, and preserve customer relationships.

Ready to accelerate your cash collections?

Contact us today to discuss how our accounts receivable management services can improve your cash flow, reduce collection times, and ensure you get paid for the value you deliver.