Cleanup Services

Get Your QuickBooks Back on Track with Professional Cleanup

At Finely Balanced Financial Solutions, we specialize in restoring order to messy QuickBooks files. Whether you have fallen behind on data entry, inherited disorganized books, or suspect errors in your accounting, our comprehensive cleanup services will transform your QuickBooks into an accurate, reliable financial management tool.

Signs Your QuickBooks Needs a Cleanup

Common red flags that indicate cleanup are needed:

• You cannot reconcile your bank or credit card accounts

• Account balances do not match bank statements

• Your financial reports do not make sense or show unexpected results

• You have duplicate transactions, customers, or vendors

• Income and expenses are miscategorized or uncategorized

• You have fallen months behind on data entry

• Previous bookkeepers left disorganized or incomplete records

• You have been using QuickBooks incorrectly and are not sure how to fix it

• You are facing an audit, loan application, or tax deadline with unreliable books

• You simply do not trust the numbers in your system

If any of these sound familiar, professional cleanups can restore accuracy and give you confidence in your financial data.

Our Comprehensive QuickBooks Cleanup Process

Initial Assessment and Discovery

• Complete review of your current QuickBooks file

• Identification of errors, inconsistencies, and missing data

• Assessment of account structure and chart of accounts setup

• Documentation of issues requiring correction

• Development of a customized cleanup plan

Bank and Credit Card Reconciliation

• Reconciliation of all bank accounts from the last reconciled date forward

• Credit card account reconciliation and correction

• Resolution of outstanding transactions and unexplained discrepancies

• Clearing of old, stale items that should have cleared

• Proper documentation of all reconciliation adjustments

Transaction Review and Correction

• Identification and removal of duplicate transactions

• Correction of miscategorized income and expenses

• Proper recording of previously missing transactions

• Verification that all transactions are in the correct accounting period

• Adjustment of improperly recorded journal entries

Chart of Accounts Optimization

• Review and restructuring of your chart of accounts for clarity and consistency

• Elimination of unnecessary or duplicate accounts

• Proper setup of account types and tax line assignments

• Creation of missing accounts needed for accurate reporting

• Standardization of account naming conventions

Customer and Vendor List Cleanup

• Removal of duplicate customer and vendor entries

• Merging of multiple records for the same entity

• Correction of names, addresses, and contact information

• Proper setup of payment terms and account details

• Organization of lists for efficient daily use

Accounts Receivable Cleanup

• Review of all outstanding customer invoices

• Application of payments to correct invoices

• Identification of aged receivables and collection issues

• Correction of unapplied payments and credits

• Verification that A/R aging report is accurate

Accounts Payable Cleanup

• Review of all outstanding vendor bills

• Proper matching of payments to bills

• Identification of duplicate or missed payments

• Correction of unapplied credits and adjustments

• Verification that A/P aging report reflects true obligations

Inventory Reconciliation (if applicable)

• Physical count verification against QuickBooks quantities

• Adjustment of inventory values to match actual stock

• Correction of inventory item costs and pricing

• Proper setup of inventory accounts and COGS tracking

Sales Tax Review and Correction

• Verification that sales tax is properly calculated and recorded

• Correction of sales tax items and rates

• Reconciliation of sales tax liability to returns filed

• Proper setup of tax jurisdictions and rules

Payroll Reconciliation (if applicable)

• Verification that payroll liabilities match actual obligations

• Correction of payroll tax accounts and balances

• Reconciliation to quarterly and annual payroll tax returns

• Proper recording of payroll expenses by category

Fixed Asset Review

• Verification that all business assets are properly recorded

• Setup or correction of depreciation schedules

• Removal of disposed assets no longer owned

• Proper classification of asset purchases vs. expenses

Financial Statement Verification

• Generation of corrected balance sheet and income statement

• Review of all account balances for reasonableness

• Comparison to prior periods to identify anomalies

• Final verification that reports reflect business reality

Documentation and Training

• Complete documentation of all corrections made

• Summary report of issues found and resolved

• Recommendations for maintaining accuracy going forward

• Basic training on proper QuickBooks usage (if needed)

The Benefits of Professional QuickBooks Cleanup

Accurate Financial Reports Make decisions based on reliable data that truly reflects your business performance and financial position.

Successful Account Reconciliation End the frustration of accounts that will not reconcile; know that your books match your bank statements.

Tax Compliance and Preparation Provide your tax preparer with clean, organized records that support accurate tax returns and legitimate deductions.

Audit Readiness Face audits, loan applications, and due diligence with confidence in your financial documentation.

Time Savings Stop wasting hours trying to find errors or figure out why reports do not make sense; get back to running your business.

Improved Cash Flow Management Understand your true cash position and make informed decisions about spending and investing.

Better Vendor and Customer Management Clean, organized lists make daily operations more efficient and reduce confusion.

Peace of Mind Sleep better knowing your financial records are accurate, complete, and properly maintained.

Our QuickBooks Cleanup Timeline

The time required for cleanup depends on the size of your business, the extent of issues, and how far back corrections are needed. Most cleanups are completed within:

• Small businesses (1-2 years of data): 1-2 weeks

• Medium businesses (2-3 years of data): 2-4 weeks

• Larger or complex businesses: 4-6 weeks

We will provide a specific timeline estimate after our initial assessment of your QuickBooks file.

After the Cleanup: Staying Clean

Once your QuickBooks are cleaned up, we offer ongoing bookkeeping services to keep it that way. Regular, professional maintenance prevents the accumulation of errors and ensures your books stay accurate month after month.

Who Needs QuickBooks Cleanup?

• Business owners who have fallen behind on bookkeeping

• Companies with books maintained by someone without proper training

• Businesses that have discovered errors or discrepancies in their records

• Companies preparing for financing, audits, or potential sale

• New business owners who inherited messy books from previous management

• Entrepreneurs who have been doing their own books and suspect problems

• Any business that does not trust their current QuickBooks data

Restore Order and Confidence to Your Books

Do not let messy QuickBooks hold your business back. Finely Balanced Financial Solutions has the expertise to diagnose problems, correct errors, and deliver clean, accurate books you can rely on.

Ready to clean up your QuickBooks?

Contact us today for a free assessment. We will review your situation, identify the issues, and provide a clear plan and timeline for getting your QuickBooks back on track.